• Application Deadline:
• Position: Executive Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Responsibilities:

• Manage the Director's calendar effectively, scheduling appointments, meetings, and travel arrangements while ensuring optimal utilization of time.


• Serve as the first point of contact for all incoming and outgoing communication, including phone calls, emails, and correspondence, ensuring prompt and professional responses.


• Prepare reports, presentations, and other documents as required by the Director, ensuring accuracy, clarity, and adherence to company standards.


• Coordinate travel arrangements meticulously, including booking flights, hotels, and transportation, while considering budget and efficiency.


• Maintain and organize the Director's files and records efficiently, ensuring easy retrieval and security of sensitive information.


• Provide confidential and sensitive information to the Director in a timely and accurate manner, maintaining discretion and confidentiality.


• Arrange and manage Director's meetings effectively, preparing agendas, taking minutes, and following up on action items to ensure successful outcomes.


• Handle confidential matters with utmost discretion, maintaining the privacy and confidentiality of sensitive information.


• Provide administrative support to other senior executives as needed, assisting with tasks such as scheduling, communication, and document preparation.


• Stay informed about company policies and procedures, ensuring compliance and alignment with organizational objectives.

Qualifications:

• Bachelor's degree in Business Administration, Public Administration, or a related field from a recognized institution.


• At least 3 years of experience as an Executive Assistant or a similar administrative role, preferably in a corporate or executive setting.


• Exceptional organizational and time management skills, with the ability to handle multiple tasks simultaneously while prioritizing and meeting deadlines.


• Strong written and verbal communication skills, including the ability to communicate effectively with individuals at all levels of the organization.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with the ability to utilize advanced features for document creation, data analysis, and presentation development.


• Ability to work independently and as part of a team, demonstrating adaptability and flexibility in response to changing priorities.


• Attention to detail and accuracy, ensuring that all tasks are completed with precision and without errors.


• Ability to maintain confidentiality and exercise discretion, handling sensitive information in a responsible and ethical manner.


• Strong interpersonal skills and the ability to work effectively with people at all levels, fostering positive relationships and building trust.


• Ability to efficiently switch contexts between tasks and activities siloed in different organisations.