• Application Deadline: Thu, 11 Jul 2024 00:00:00 GMT
• Position: Executive Secretary


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience


• Location Lagos


• City Ikeja


• Job Field Administration / Secretarial 
  

Responsibilities

• Provide administrative support for the smooth running of the office by receiving and managing correspondence, organizing files, ordering supplies, coordinating office maintenance, and overseeing administrative policies and procedures.


• Collating of reports from units for the Annual Board of Directors meetings, staff meetings etc.


• Scheduling meetings and taking minutes


• Performing secretarial tasks such as drafting of letters and memos as well as proofreading and editing documents.


• Maintaining accurate records and databases by updating contact lists managing office imprest and office registers.


• Serve as a point of contact for internal and external stakeholders, answering phone calls both local and international, responding to emails and greeting visitors.


• Proficiencient in office software such as word processing, spreadsheet, and presentation.


• Managing office equipments and troubleshooting basic technical issues.


• Managing the MD’s calendars, scheduling and providing reminders on appointments


• Coordinating logistics and ensuring that meetings and appointments of the MD run smoothly.


• Handling of sensitive information with discretion and maintain confidentiality regarding organizational matters.


• Arranging travel plan for the MD.


• Performing other duties as assigned by the MD.