• Application Deadline: Mon, 8 Jul 2024 00:00:00 GMT
• Position: Procurement Officer


• Job Type Contract


• Qualification BA/BSc/HND


• Experience 3 - 5 years


• Location Borno


• Job Field NGO/Non-Profit  , Procurement / Store-keeping / Supply Chain 
  

Location:  Maiduguri, Borno State 

Reporting to: Supply Chain Coordinator, GOALPrime Organization 

Duration:  10 Months 

Contract Nature:  Temporal Appointment 

Job Summary: 

The Procurement Officer is responsible for managing the procurement process, ensuring that all goods and services are purchased in a timely, efficient, and cost-effective manner while adhering to organizational and donor regulations. The role involves coordinating with various departments, suppliers, and stakeholders to meet the needs of the organization. 

Key Responsibilities: 

Procurement Process Management: 

• Develop and implement procurement plans in coordination with program and operations teams. 


• Prepare and process purchase orders and procurement documents in accordance with organizational policies and procedures. 


• Ensure that all procurement activities are carried out in compliance with donor regulations and GOALPrime’s standards. 

Supplier Management: 

• Identify and evaluate potential suppliers based on quality, price, and delivery speed. 


• Negotiate contracts, terms, and pricing with suppliers to secure the best value for the organization. 


• Maintain good relationships with suppliers and ensure timely delivery of goods and services. 

Inventory and Logistics Coordination: 

• Coordinate with the logistics team to ensure the proper storage and distribution of procured items. 


• Monitor inventory levels and reorder supplies as necessary to avoid shortages. 


• Ensure that all received goods are in good condition and match the specifications and quantities ordered. 

Documentation and Reporting: 

• Maintain accurate and up-to-date procurement records, including purchase orders, contracts, and delivery notes. 


• Prepare regular procurement reports, including cost analyses and supplier performance evaluations. 


• Ensure that all procurement documentation is properly filed and easily accessible for audit purposes. 

Compliance and Risk Management: 

• Ensure that all procurement activities are conducted in an ethical and transparent manner. 


• Identify and mitigate potential procurement risks, including supply chain disruptions and non-compliance issues. 


• Conduct regular reviews of procurement processes and practices to identify areas for improvement. 

Capacity Building: 

• Provide training and support to staff on procurement policies, procedures, and best practices. 


• Stay updated on industry trends and best practices in procurement and supply chain management. 

Qualifications and Experience: 

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field. 


• At least 3 years of experience in procurement, logistics, or supply chain management, preferably in a humanitarian or development context. 


• Strong knowledge of procurement principles, practices, and regulations. 


• Proficiency in procurement software and Microsoft Office applications. 


• Excellent negotiation, communication, and interpersonal skills. 


• Ability to work effectively in a fast-paced and dynamic environment. 


• Strong organizational and time management skills. 

Key Competencies: 

• Attention to detail and accuracy in processing procurement documents. 


• Ability to manage multiple tasks and prioritize effectively. 


• Strong problem-solving and decision-making abilities. 


• Integrity and ethical conduct in all procurement activities. 


• Flexibility and adaptability to changing project needs and priorities. 

Benefits: 

• Opportunities for professional development and capacity building. 


• A supportive and dynamic work environment. 


• Contributing to the efficient and effective delivery of humanitarian aid.