• Application Deadline: Mon, 15 Jul 2024 00:00:00 GMT
• Position: Office & Admin Manager


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 4 - 6 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Key Responsibilities:

• Oversee the general office operations and procedures.


• Ensuring the office is well maintained and stocked with necessary supplies and that all equipment is working and properly maintained.


• Maintain office efficiency by planning and implementing office systems and equipment procurement.


• Coordinate with IT department on all office equipment.

Administrative Duties:

• Perform planning and coordination of administrative procedures and systems


• Organize smooth and adequate flow of information within the company to facilitate  other business operations


• Manage schedules and deadlines٫ developing measures to optimize the processes


• Manage inventory of office supplies and organize purchasing of new material


• Monitor costs and expenses to assist in budget preparation


• Organize facilities services٫ maintenance activities and tradespersons


• Manage other office activities such as event planning٫ renovations and so on


• Stay informed about all organizational changes and business developments


• Manage and support assistants, and other support roles.


• Handle correspondence, prepare reports, and manage document filing systems.


• Schedule meetings, appointments, and travel arrangements for senior management.


• Assist in the preparation of regularly scheduled reports.

Financial Administration:

• Assist in budget preparation and expense management.


• Handle petty cash and other financial transactions.


• Work with the finance team to ensure timely and accurate processing of invoices and payments.

Communication and Coordination:

• Act as a point of contact for internal and external communications.


• Coordinate with various departments to ensure smooth workflow and information exchange.


• Organize company events, meetings, and conferences.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.


• Strong knowledge of office management responsibilities, systems, and procedures.


• Excellent time management skills and ability to multitask and prioritize work.


• Good team player abilities with problem-solving and leadership skills


• Excellent attention to detail


• Strong organizational and planning skills.


• Proficiency in MS Office (MS Excel and MS Outlook, in particular).


• Excellent written and verbal communication skills.