• Application Deadline: Wed, 31 Jul 2024 00:00:00 GMT
• Position: Executive Assistant to the MD


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Summary

• We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.


• As the Executive Assistant to the MD, you will be responsible for providing high-level administrative support and ensuring the efficient operation of theMD’soffice.

Responsibilities

Administrative Support:

• Manage the executive'scomplex calendar, appointments, and travel arrangements.


• Prepare and organize documents, reports, and presentations for meetings and business plans.


• Handle confidential and sensitive information with utmost discretion.

Communication and Presentation:

• Serve as a primary point of contact for internal and external communication on behalf of the executive(s).


• Draft and edit emails, letters, and other correspondence as needed.


• Assist in creating high-quality presentations and reports for internal and external audiences.

Business Operations:

• Collaborate with the executive(s)to develop, implement, and monitor business plans and strategies.


• Ensure seamless communication and coordination between the executive(s)and various departments.


• Assist in project management and follow-up on action items from meetings.

Technology and Time Management:

• Utilize various digital tools and software for efficient time management and productivity.


• Help the executive(s)stay organized and productive by managing tasks, emails, and schedules.

Research and Information Gathering:

• Conduct research and gather data on industry trends, competitors, and market insights.


• Provide the executive(s)with well-structured information to support decision-making.

Event Coordination:

• Assist in planning and organizing corporate events, conferences, and meetings.


• Coordinate logistics, invitations, and materials for these events.

Exposure and Networking:

• Facilitate the executive's participation in key industry events, conferences, and networking opportunities.


• Build and maintain relationships with industry professionals on behalf of the executive(s).


• Manage information flow in a timely and accurate manner


• Rack daily expenses and prepare weekly, monthly or quarterly reportsfor the executives


• Format information for internal and external communication – memos, emails, presentations, reports


• Take minutes during meetings


• Draft, review, and send communications on behalf of company executive(s)


• Prioritize emails and respond when necessary.

Requirements and Qualifications

• Must be a Male applicant.


• Bachelor's Degree in Business Administration, Management, or a related field with a minimum of Second Class honordegree (Upper division).


• Proven 3 years of working experience as an Executive Assistant or in a similar role, preferably supporting senior executives in a fast-paced environment.


• Exceptional communication skills, both written and verbal. Must be fluent in spoken and written English.


• Proficiency in creating professional presentations and reports using tools such as MS Office, Google Suite, or similar software.


• Strong research skills.


• Ability to work independently, prioritize tasks, and meet deadlines.


• Highly organized with excellent attention to detail.


• Discretion and the ability to handle sensitive information with confidentiality.


• Exposure to marketing and industry-related concepts is advantageous.


• Must be a resident of Lagos, Nigeria.


• Available for immediate employment.