• Application Deadline:
• Position: Personal Assistant to Executive Director


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  


• Salary Range ₦30,000 - ₦50,000/month
  

RESPONSIBLE TO: EXECUTIVE DIRECTOR

SUMMARY OF RESPONSIBILITES

Provide administrative support, ensuring the executive’s time is optimized and their tasks are accomplished efficiently

MAIN FUNCTIONS:

• Manage the executive's calendar, coordinating appointments, meetings, and events.


• Ensure timely reminders and notifications.


• Handle email, phone calls, and mail correspondence, filtering and prioritizing messages.


• Draft and send emails, letters, and other documents on behalf of the executive.


• Receive, prioritize, and execute tasks assigned by the executive.


• Coordinate with other departments to complete tasks and projects.


• Prepare travel itineraries and ensure necessary documents are in order.


• Prepare reports, presentations, and other documents as requested.


• Edit and proofread documents for accuracy and grammar.


• Maintain confidentiality and handle sensitive information with discretion.


• Conduct research on various topics as requested.


• Enter data into databases or spreadsheets as needed.


• Prepare meeting materials, agendas, and minutes.


• Coordinate with attendees and ensure necessary equipment is available.


• Assist with special projects, such as event planning, research, or data analysis.


• Oversee the executive's office, ensuring organization and tidiness.


• Manage office supplies and inventory.       


• Ensure good communication flow by disseminating information promptly.


• Provide accurate and excellent filling and retrieval system.


• Carry out related duties that may be delegated to her by the Executive Management

PERSON PROFILE/EXPERIENCE PERSON REQUIRED

• Bsc/Hnd in Communication, English etc Proven experience as a personal assistant or in a similar role.


• Excellent communication, organizational, and time management skills.


• Ability to maintain confidentiality and handle sensitive information.


• Proficiency in Microsoft Office and Google Suite.


• Strong problem-solving and analytical skills.