• Application Deadline: Fri, 30 Aug 2024 00:00:00 GMT
• Position: Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 6 - 8 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• Supervises the cleaners.


• Ensure the premises are clean and well weeded.


• Identify and report all necessary repairs on any part of the building.


• Monitor fuel level and routine maintenance of office generating set.


• Raise request memos for office generator once the fuel level is at 600litres


• Monitor and manage electricity and electricity bills for the office.


• Manage the Hilux vehicles and hold meetings with the drivers weekly.


• Monitor the condition, performance and mileage of all vehicles.


• Arrange for the servicing of each vehicle as and when due.


• Monitor the movement of vehicles.


• Ensure the renewal of all vehicle papers as and when due.


• Carry out spot inspection on vehicles that are sent to regions.


• Recommend exit pass for all the Hilux vehicles.


• Generate all admin related memos.


• Collation of bills to be paid to artisans and cleaners before the end of the month


• Register and dispatch memos for effective tracking.


• Record and process gate pass, and petty cash as required and instructed.


• Prepare and maintain an accurate record of the company’s assets and ensure that the relevant updates are made across all departments.

Responsibilities

• Manage office supplies stock and place orders


• Prepare regular reports on expenses and office budgets


• Maintain and update company databases


• Organize a filing system for important and confidential company documents


• Answer queries by employees and clients


• Update Office policies as needed


• Maintain a company calendar and schedule appointments


• Book meeting rooms as required


• Distribute and store correspondence (e.g. letters, emails and packages)


• Prepare reports and presentations with statistical data, as assigned


• Arrange travel and accommodations


• Schedule in-house and external events

Qualifications / Job Competencies

• Candidates should possess an HND / Bachelor's Degree.


• 6 or 8 years relevant experience in an administrative role


• Excellent communication and presentation skills


• Ability to multi-task and work under pressure


• Good planning and stress management skills


• Ability to work independently and execute tasks effectively


• Proficiency in Microsoft Office Skills (Microsoft Office, Word Excel PowerPoint & Outlook


• Solid knowledge of Office procedures


• Experience with Office management software like MS Office (MS Excel and MS Word, specifically)


• Strong organization skills with a problem-solving attitude


• Excellent written and verbal communication skills.