• Application Deadline: Thu, 15 Aug 2024 00:00:00 GMT
• Position: Office Administrator


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 - 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Description

• Responsible for opening the office to the organization in the morning and closing the door at the end of the day.


• Receive and welcome all guests to the office in a friendly and hearty way.


• Ensure the front office reception is well organized.


• Ensure that the cleaners and security guard do their jobs in a timely manner.


• Provide support to other departments to ensure a smooth office operation.


• Answer and direct phone calls to the respective staff in a friendly way.


• Answer incoming inquiries by phone and email with a friendly tone and the right attitude.


• Issue passes and signs for visitors to the office.


• Take minutes of meetings.


• Maintain a system for recording the use of expenses and petty cash


• Direct visitors to the appropriate destination i.e. meeting/board room or a particular office room


• Discharge visitors who are leaving the office.


• Coordinate and schedule travel meetings and appointments for senior officials.


• Ensure regular cleaning of the office by the cleaners and proper maintenance of the work environment.


• Maintain accurate and up-to-date staff contact lists.


• Photocopies and collates paper and mailings.


• Ensure all office equipment is in good working order.


• Update Fixed Asset Register.


• Organizes stationery orders, and office supplies and ensures there is sufficient stock without overstocking.


• Make necessary arrangements for the procurement of consumable water, beverages, coffees, etc.


• Follow up on orders to ensure timely delivery.


• Reconcile monthly utility statements.


• Coordinate the duties of low-level employees.


• Ensure proper liaison with the IT support service to ensure continuous management of the office.


• Ensure timely announcement of staff members' birthdays and other events.


• Perform other duties as assigned.

Qualifications

• Educational Background: A Degree or Diploma in Business Administration, Office Management, or a related field is preferred.


• Experience: 2 - 3 years proven experience in an administrative or office management role.


• Technical Proficiency: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with office management software.


• Organizational Skills: Exceptional organizational skills with a keen attention to detail and the ability to multitask effectively.


• Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with all levels of staff and external stakeholders.


• Problem-Solving Ability: Demonstrated ability to identify issues and implement effective solutions promptly.

Why Buckler Systems?

• Impactful Work: Contribute to projects that enhance national security and defense capabilities.


• Professional Growth: Opportunities for continuous learning and development within a dynamic and innovative environment.


• Collaborative Culture: Work alongside a dedicated team of professionals who share your passion for excellence and innovation.


• Competitive Compensation: Attractive salary and benefits package commensurate with experience and expertise.