• Application Deadline:
• Position: Administrative Executive


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Job Summary

• We are hiring for the role of an Administrative Executive who will oversee the management of the company’s facility, and administrative and clerical duties.

Job Description

• Greet and direct all visitors, including vendors, client’s job candidates and customer.


• Manage and inspect the office building.


• Receive and screen all incoming calls.


• Maintenance of project files, documents, correspondence, and communications.


• Maintenance of staff attendance and punctuality.


• Documentation control.


• Assist other departments on any tasks assigned.


• Make provision for and take stock count of office supplies and replacement supplies.


• Handle special administrative projects, as well as overflow work from department such as word processing, data entry and internet research tasks.


• Ensure completion of paperwork, sign-in and security procedures.


• Adhere tprocedures relating tthe proper use and care of equipment and materials for which the role has responsibility.


• Handle repairs and maintenance of office facilities and equipment.


• Observe, rectify, and keep records of office repairs and maintenance.


• Obtain quotes, negotiate pricing with artisans for repairs, supplies and all maintenance jobs.


• Take notes, prepare, and report minutes of meetings tmanagement and staff.


• Drafting of internal memos when required.


• Receive letters, packages, etc. and distribute them tthe appropriate designation.


• Assist with preparation of monthly/annual admin budget tFinance/accounts team and follow up with payments.


• Manage and disburse petty cash upon request.


• Manage records of all utility bills, vendor information and payment information.


• Monitoring and maintaining of all company vehicles, car insurance policies, road taxes, licenses, and other vehicle documents.


• Notify finance of all bills due for payments.


• Supervise office assistants, security personnel and drivers and ensure they carry out their duties.


• Assists with other HR and Admin functions as required.


• Supervise support staff. (Drivers, Office assistants, Security Officer)

Requirements

To Qualify for this role, you must have the following:

• Must have completely NYSC


• Must have worked in as an Admin Office or Front Desk Officer for at least for 2+ years


• Must be able tuse a computer excellently (Compulsory)


• Must be available tresume immediately