• Application Deadline:
• Position: Administrative Assistant


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 2 years


• Location Abuja


• Job Field Administration / Secretarial  , NGO/Non-Profit 
  

Job Summary

• Mercy Corps has been present in Nigeria since 2012, focusing its interventions on women’s empowerment, economic development and conflict mitigation.


• With the insurgency spilling over from the northeast of Nigeria and causing displacement of thousands of individuals, Mercy Corps interventions in Nigeria are implemented in a conflict and gender sensitive manner.


• Operations Department provides key support to the entire country program in procurement, asset management, warehouse management, fleet management and facilities & office management for successful program implementation.


• The Admin Assistant will assist front desk support functions for the Mercy Corps Abuja office.


• This will include answering telephone, greeting visitors and reception, coordinate incoming & outgoing deliveries, and some time assist Administrative Officer on coordination of international and domestic flights and hotel accommodations.

Responsibilities

• Overall responsible for front desk support activities in Abuja with compliance with MC administration and in-country policies


• Manage facilitates, office, guesthouses and expat accommodation.


• Ensuring national and international staff accommodation, halls, meals and venues for all Abuja based trainings, workshops and meetings.


• Ensure the timely top up of office and GH utility.


• Timely tracking of the prepaid unit meter daily usage and utility


• Responsible for maintaining and booking meeting rooms.


• Process payment request for vendors and follow up with Finance for timely payment.


• Ensuring that national and international staff accommodation are booked in good time and communicated.


• Custodian of petty cash, monthly or periodic cash count will be conducted by the finance team.


• Update tracker for stationary, beverage, dispenser water and refilled gas


• Organize a filling system for important and confidential documents.


• Raise PR and Task Order when necessary.


• Supervise the office and guesthouse cleaners.


• Support the Snr Administrative Officer on Visa on arrival for incoming visitor.


• Support the Snr Administrative Officer on sending out welcome pack and logistic arrangement to new expat visitor.


• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.


• Other duties as assigned.

Safeguarding Responsibilities:

• Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.


• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.


• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.

Qualifications

• Minimum 2 years experience with office administration; computer skills are required.


• Must be an independent thinker and have strong organizational skills.


• Demonstrated experience scheduling and managing staff from multiple departments.


• Fluency in English and local languages (written and spoken).

Success Factors:

• Conscientious with an excellent sense of judgment


• Ability to work simultaneously on multiple tasks


• Willingness and ability to work effectively with a wide variety of people


• Excellent interpersonal skills


• Ability to work as part of a team and coordinate with project personnel


• Good spoken and written English


• Computer literate and strong organizational skills.