• Application Deadline: Fri, 6 Sep 2024 00:00:00 GMT
• Position: Admin Officer


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 - 4 years


• Location Abuja


• Job Field Administration / Secretarial 
  

Role Overview:

• As the Administrative Officer at RMD Power Ltd, you will play a pivotal role in supporting the daily operations of the organization.


• This role involves a broad range of responsibilities including managing office supplies, preparing regular reports (e.g., expenses and office budgets), and organizing company records.


• The successful candidate will serve as the main point of contact for all employees, ensuring smooth and efficient administrative operations.

Qualifications:

• An associate degree in a related field, such as office administration, may be preferred


• Working knowledge of necessary productivity tools, including Microsoft Office Suite


• 3 - 4 years of experience in entry-level positions


• Knowledge of, or the ability to quickly learn how to use standard office equipment, such as fax machines, modern phone systems, and copy machines


• Prior experience using spreadsheet software, including Excel


• Proven experience being able to handle multiple tasks at the same time


• Notable organizational skills and the ability to provide organization and structure that others can follow


• Strong communication skills and the willingness to make phone calls, emails, and other communications with clients


• Comfortable working independently when needed, or as part of a team

Key Responsibilities:

• Manage office supplies stock and place orders


• Prepare regular reports on expenses and office budgets


• Maintain and update company databases


• Organize a filing system for important and confidential company documents


• Answer queries by employees and clients


• Update office policies as needed


• Maintain a company calendar and schedule appointments


• Book meeting rooms as required


• Distribute and store correspondence (e.g., letters, emails, and packages)


• Prepare reports and presentations with statistical data, as assigned


• Arrange travel and accommodations


• Schedule in-house and external events


• Greeting and directing visitors, answering phone inquiries, and handling complaints in a courteous, professional manner


• Ensure proper and correct update of minutes of management meetings


• Ensuring office supplies are maintained, including checking inventory and working with vendors always to ensure adequate levels of necessary supplies


• Occasionally travelling off-site to deliver reports or files to other departments


• Ensuring the confidentiality and security of files and filing systems


• Coordinating schedules, arranging meetings, distributing memos and reports, and ensuring that everyone is kept current with necessary company news and information


• Operating copy equipment, fax machines, printers, or other equipment necessary