• Application Deadline:
• Position: Personal Assistant to the MD/CEO


• Job Type Full Time


• Qualification BA/BSc/HND


• Experience 3 years


• Location Lagos


• Job Field Administration / Secretarial 
  

Purpose/Job Dimension

The job holder is an independent professional dedicated to assisting the Chief Executive Officer (CEO) in administrative functions, providing high-level, confidential administrative support to the office of the CEO, including managing his schedules, arranging travels, and liaising with Board and Management.

Key Roles and Responsibilities

• Complete a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel-related meetings etc.


• Plan, coordinate and ensure the CEO’s schedule is followed and respected.


• Provide “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.


• Manage the schedule and workload of the CEO, ensuring that he is adequately prepared for meetings. Where appropriate, prepare the meeting agenda and provide needed background information to the CEO.


• Brief the CEO on their daily schedule and ensure they arrive on time and the location of the event.


• Provide a bridge for smooth communication between the office of the CEO and internal departments.


• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and following up appropriately.


• Arrange travel and logistics including booking flights, car rental and hotel accommodations.


• Arrange logistics for visitors, coordinate conference calls, transcribe notes, and type correspondence.


• Arrange meetings, provide needed background information, and complete expense reports for reimbursement after the trip.


• Prioritize conflicting needs, handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.


• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the Bank.


• Provide general administrative tasks such as answering phones, faxing, mailing, filing, and photocopying.


• Receiving the CEO’s visitors and match same with hospitality

Required Skills and Competencies    

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.


• Flexible, self-motivated, and proactive


• Demonstrate leadership to maintain credibility, trust, and support with senior management staff.


• Ability to work under pressure and deadlines.


• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.


• Good written and verbal communication.


• Ability to exercise diplomacy, discretion, and maintain confidentiality.


• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.


• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Experience and Qualifications    

• A first Degree from a reputable higher institution.


• A minimum 3 years of experience in a similar role.


• Experience supporting C-Level Executives, preferably in a bank or financial service industry.

Key Performance Indicators    

• Speed of response to emails


• Number of grammatical or style errors in email correspondence and draft documents


• Timeliness of delivery of meeting agenda to stakeholders


• Efficiency of document filling


• Efficiency of the CEO in meeting his targets