• Application Deadline:
• Position: Executive Assistant



• Job Type Full Time



• Qualification BA/BSc/HND



• Experience 3 - 5 years



• Location Lagos




• City Victoria Island




• Job Field Administration / Secretarial 
  
  

Job Summary

• The Executive Assistant provides high-level administrative support to senior executives by managing schedules, handling correspondence, and performing a variety of tasks to ensure efficient day-to-day operations.


• This role requires exceptional organizational skills, discretion, and the ability to work in a fast-paced environment.

Key Responsibilities

Calendar & Schedule Management:

• Manage and coordinate the executive's calendar, scheduling meetings, calls, and appointments.


• Prioritize and resolve scheduling conflicts proactively.

Communication:

• Act as a point of contact between executives and internal/external stakeholders.


• Handle emails, phone calls, and correspondence on behalf of the executive.


• Prepare and review communications such as reports, memos, and presentations.

Meeting Preparation:

• Organize and prepare for meetings, including gathering agendas, documents, and materials.


• Record minutes and follow up on action items.

Travel Coordination:

• Arrange complex travel plans, itineraries, and accommodations for domestic and international trips.

Project Support:

• Assist in project planning, execution, and monitoring as directed by the executive.


• Conduct research, compile data, and prepare reports.

Document Management:

• Organize and maintain files, records, and confidential documents.


• Handle expense reports, invoices, and administrative paperwork.

Event Coordination:

• Plan and coordinate company events, off-site meetings, and other executive activities.

Task Prioritization:

• Prioritize multiple tasks and assignments, ensuring timely completion and high-quality results.

Confidentiality:

• Maintain discretion and confidentiality in handling sensitive information.

Administrative Support:

• Provide general administrative support, including filing, copying, and office supply management.

Qualifications & Requirements

• Bachelor’s degree preferred or equivalent experience.


• Experience: 3-5+ years of experience supporting C-level executives or senior management.

Skills:

• Excellent verbal and written communication skills.


• Strong organizational and time-management abilities.


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.


• Ability to multitask, prioritize, and handle pressure in a fast-paced environment.


• Strong attention to detail and problem-solving skills.


• Professional discretion and the ability to handle confidential information with integrity.

Key Attributes:

• Proactive, self-starter with a “can-do” attitude.


• Ability to anticipate needs and act without direct supervision.


• Strong interpersonal skills and the ability to build relationships.


• Flexible, adaptable, and resourceful.

Working Conditions:

• Office-based with occasional remote work flexibility.


• May require overtime or travel as needed.